Town of Morris, Shawano County, Wisconsin
In Jesus’ Name
In as much as the word of God, Cor. 14:40, Col. 2:5 teaches that in every congregation all things shall be done decently and in order, we, Lutherans in this community, have adopted the following constitution in accordance with which the internal and external affairs of the congregation shall be administered and decided.
Name of Congregation
The name of this congregation shall be Immanuel Lutheran Church, Town of Morris, Shawano County, Wisconsin.
Sec. I. This congregation believes and confesses that the Holy Scripture, of the old and new Testament, are the word of God, revealed for the salvation of man, and therefore the only source and rule of faith, doctrine and life.
Sec. 2, This congregation receives and holds the Apostles, the Nicene, and the Athanasian Creed, and also the unaltered Augsburg Confession and Luther’s small catechism; and nothing contrary to these confessions shall be taught in the congregation.
The public worship of the congregation shall be conducted in conformity with the ritual contained in the Lutheran Hymnal as the congregation may deem advisable.
Sec. 1. Members of this congregation shall be those who have been received as members by the congregation.
Sec. 2. Children of parents who are members of this congregation become members through baptism.
The congregation has the supreme power and authority in its own affairs. Such power and authority shall be exercised at the congregational meetings, which shall consist of the voting members, and whose resolutions shall be valid when adopted at a meeting which has been legally called. (Ref. To Article II Sec. 3 of the By Laws.)
The congregation may call as Pastor anyone who is duly examined, rightly called, and ordained. Interim situations may be handled by a Lay Minister with the approval of the congregation. (Ref: Article III of the By-Laws Sec: 2)
Sec: 1. The officers of the Church shall consist of President, Vice President, Treasurer, Financial Secretary, Deacon, and Property and Grounds.
Sec. 2. To hold office or any other position of trust in this congregation the person elected must be at least 18 years of age, and an active member of Immanuel Lutheran Church.
The property of the congregation shall not be encumbered or disposed of except by resolution adopted at a legal meeting of the congregation. In case of a division in the congregation all of its property shall belong to and remain in the possession of that part of the members of the congregation which remains faithful to this constitution.
This congregation shall belong to and be a member of the Lutheran Congregations in Mission for Christ (LCMC).
All proposed amendments to this constitution must be presented at a Congregational meeting. If the amendment is accepted at that meeting by a majority vote, it shall be referred to a subsequent legal meeting, held at least six months later, when a two-thirds majority shall be required for its final adoption.
This constitution was adopted and corrected by the Immanuel Lutheran Church of the Town of Morris, Shawano County, Wisconsin, at a legally called Congregational meeting.
Date adopted: September 27, 2009
Date amended: January 23, 2011
Qualification for Membership
Any person may become a member of this congregation by admission. When a person desires to be admitted to membership, they shall apply to the Pastor or to any one of the other members of the Church Council.
Sec. 1. The congregation shall hold an annual meeting to review the status of the affairs of the church and also a congregation meeting for budget approval to be scheduled in January.
Sec. 2. Special meetings of the congregation may be held whenever it appears necessary. Such special meetings may be called for by the Pastor, the Church Council, or by written request of five voting members. From whichever of these sources the call for the special meeting emanates, it shall be directed to the Church Council who shall then cause the meeting to be announced at a public church service, as herein prescribed.
Sec. 3. All congregational meetings shall be announced at each of the two weeks prior to the scheduled meeting; by both verbal announcements in the church service and written in the bulletin.
Sec. 4. Any general business concerning the affairs of the congregation may be transacted at any congregational meeting, but the main subject to be acted upon at special meetings shall be briefly stated at the time the call for the meeting is announced.
Sec. 5. Any member eligible to vote at a congregational meeting may be elected to preside at the meeting; such presiding office shall be addressed as Chairperson.
Sec. 6. 10% of the membership who are eligible to vote and legally assembled for a congregational meeting shall constitute a quorum.
Sec. 7. Simple majority vote shall govern on all questions, except where it is specifically stated that a larger majority is required.
Sec. 8. Unless the meeting decides to vote on a question by answering to a roll call, or to vote by ballot, all voting shall be by acclamation.
Sec. 9. Nominating committee shall be elected at the annual meeting. Nominating committee shall select a minimum of one candidate for each position. (ref: Article 7 of the constitution)
Sec. 10. The following order of procedure shall govern at all congregational meetings:
2. Election of Chairman
3. Roll Call
4. Reading and adoption of minutes of previous meeting
5. Reports of officers
6. Reports of committees
8. Unfinished business
9. New Business
10. Recognition of volunteers
12. Closing prayer
Sec. 1. To select a Pastor a call committee of 3 persons shall be appointed by the church counsel.
Sec. 2. The call committee will select a chairperson.
Sec. 3. The call committee will look for available Pastors through whatever means are available and duly examine candidates through interviews to select a Pastor to be the best fit for our congregation.
Sec. 4. The call committee shall present to the congregation at a congregational meeting their recommendation for Pastor for a vote. There must be a two-thirds majority vote of members present to be approved.
Sec. 5. A written call is then issued to the Pastor with specific considerations.
Sec. 6. The Pastor shall be a non-voting member of the church council.
Sec. 1. It shall be the responsibility of the Church Secretary to prepare bulletins, preserve the archives of the church, and assist the Pastor and other secretarial duties as required.
Sec.1. the Church Council shall consist of six members plus the Pastor and the Church Secretary who are non-voting members.
Sec. 2. The officers of the Church are made up of Council members elected by said Council to fill the positions of: President, Vice President, Treasurer, Financial Secretary, Deacon, and Property and Grounds.
(Ref. Article’s V, VII- X), and VI of the By Laws)
Sec. 3. Two members of the council shall be elected each year for a three year term by the Congregation at the annual meeting.
Sec. 4. Council members must be at least 18 years of age and an active member of the Congregation.
Sec. 5. The church Council shall watch over the spiritual condition of the congregation as well as the physical condition of the property and grounds.
Sec. 6. The Church council has the authority to make decisions on behalf of the Congregation.
Sec.7. The Church Council may hold meetings whenever they deem it necessary to do so, but are required to meet at least once per quarter.
Property and Grounds
Sec. 1. The Property and Grounds shall consist of one member, elected by the council for a three year term. This person is the lead person who may call upon congregation members for assistance, for a building and grounds committee.
Sec. 2. The Property and Grounds person shall have charge of Property and Grounds of the congregation, and have general supervision of all its property, and shall take precautionary measures to conserve that property.
Sec. 3. Except in emergencies, the Property and Grounds person shall have no authority to undertake anything that will involve the congregation in obligations, unless such undertaking has been authorized by act of the congregation, its Constitution or By-Laws.
Sec. 1. The President of the Congregation shall be elected by the council for a one year term and is eligible to serve a second consecutive term after which one year must separate another term.
Sec. 2. The duties of the president shall be to schedule, coordinate, and conduct council meetings, and have the ultimate responsibility that someone has followed thru with the actions decided by the council and or the congregation.
Sec. 1. The Vice President of the Congregation shall be elected by the council for a one year term and is eligible to serve a second consecutive term after which one year must separate another term.
Sec. 2. The duties of the vice president shall be to assist the president and fill in for the president as needed. The vice president shall be responsible for coordinating the ushers.
Church Council Deacon
Sec. 1. A Deacon is a council person who will assist the pastor and congregational president when called upon, in the coordination and execution of general and miscellaneous administrative tasks, which the Pastor or congregational president may require assistance.
Sec. 1. The treasure shall be elected by the church council. It shall be the duty of the Treasurer to keep a complete record of the financial status of the congregation; to receive all money and other valuables paid into the congregation treasury and disburse in accordance with the Resolutions and By- Laws of the church.
Sec. 2. The Treasurer shall submit a printed report at the annual meeting of the congregation of receipts and disbursements during the last fiscal year.
Sec. 3. The Treasurer shall abstain from voting on all financial matters.
Sec. 4 An audit shall be conducted annually by the two designated members of the congregation.
Sec. 1. One financial Secretary
shall be elected by the church council.
Sec. 2. Financial Secretary shall keep record of contributions of individual members.
Sec. 3. An audit shall be conducted annually by the two designated members of the congregation.
Sec. 4. All receipts shall be counted each week by two members of the church council and the financial secretary or the president of the congregation if the financial secretary is unable to be present.
Board of Education
Sec. 1. Board of Education shall consist of two members elected by the congregation at the annual meeting. One to be elected each year for a period of two years
Sec. 2. The Board of Education shall over see the teachings of the Church Sunday School, Vacation Bible School, and all other teachings.
Sec. 3. The Board of Education shall give a report at the annual meeting explaining the teachings and finances.
Other Church Organizations
Sec. 1. Any church organization within Immanuel Lutheran Church shall give an annual report at the annual meeting summarizing their activities of the past year and provide for the congregation a financial report as to their financial status.
Two people shall be elected by the congregation to attend the annual meeting of the Lutheran Congregation for Mission in Christ (LCMC).
Discharge or Removal of Officers
Sec. 1. Any officer whose official conduct and acts are unsatisfactory to the congregation may be asked to resign, and if he or she refuses to comply with the request they may be dismissed by a simple majority vote of the members present at a congregational meeting.
Sec. 2. If for any reason the work of the Pastor is unsatisfactory and that for obvious reasons it cannot be expected that he or she can continue to perform the ministerial duties in the congregation he or she may be asked to resign. If the Pastor fails to tender his or her resignation he or she may be deposed or removed from the pastorate of the congregation. To remove the Pastor from office a two-thirds vote of the members present at the congregational meeting is required. Resignation of the Pastor will not take practical effect until 30 days after the resignation is tendered. The removal from office of the Pastor by the congregation becomes effective after 30 days.
Sec. 1. A committee of two (a sexton and an assistant) shall be appointed by the Council for an indefinite period of time, who shall keep the records of cemetery lots and assign lots and assist families of the deceased to establish grave boundaries.
Sec. 2. The cemetery shall be well kept. The maintenance of the cemetery shall be paid for out of the cemetery fund.
Sec. 3. The Sexton shall be responsible for the management of the cemetery fund and shall submit a financial report at the annual meeting.
Sec. 4. An audit shall be conducted annually by two members designated at the annual meeting.
Sec. 5. A janitor and/or Caretaker may be hired by the Church Council and the wages and the duties shall be determined by the Council.
All proposed amendment to these By-Laws must be presented at a Congregational meeting. If the amendment is accepted at that meeting by a majority vote, it shall be referred to a subsequent legally called meeting, held at least six months later, when a two-thirds majority shall be required for its final adoption.
Date adopted: September 27, 2009
Date amended: January 23, 2011